Administrative Assistant

Our team of nearly 40 people serve the needs of clients in a variety of ways.

• Did you know that there are over 22,000 nonprofits in Oregon including organizations that promote sustainable practices, provide world class performing arts, or serve those most in need in every corner of the region? McDonald Jacobs is well known for our strong niche in nonprofit organizations. We serve some of the largest organization in the region as well as national and international organizations which helps us have a positive community impact with every assurance engagement we do.
• Do taxes pique your interest? We serve clients in a broad range of industry with special interest in creative and professional services. We also offer services for estates and trusts as well as individuals and private foundations.
• Not sure yet? Many of our staff do rotations in both assurance and tax.

Primary Objectives

• Processing of client deliverables, monthly/weekly reports
• Processing a variety of clerical and administrative tasks

Daily and Monthly Responsibilities

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs clients and visitors
• Maintains filing systems (virtual and physical)
• Retrieves information as requested from records, email, minutes and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Prepares agendas and schedules for meetings when requested
• Maintains office supplies and works with Office Administrator for the maintenance of office equipment when necessary
• Processes/assembles various client deliverables, firm/department specific annual, monthly and weekly reports
• Performs other related duties as assigned

Preferred qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and with a team
• Ability to handle confidential information
• Ability to maintain professionalism at all times

Physical requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

What we offer:

McDonald Jacobs believes our diverse group of employees adds greatly to our balanced work environment and our continued success. We actively invest in being inclusive and providing an equitable work environment. By joining our team, you would be a part of a team that focuses on providing training for personal and professional growth. We offer competitive compensation and benefit packages which commensurate with experience.

Employees also benefit from generous paid time off, family leave benefits, paid volunteer hours, employee sabbatical programs, flexible work arrangements as well as generous medical coverage plans and retirement plan contribution matching plans!